Meeting & Event Planning

Meeting & Event Planning

• We arrange meetings anywhere in the world at a wide range of properties, in accordance with your unique requirements.  
  
  
• Research cities and sites for you, and help you select the best option for your needs.  We'll provide you with several alternatives that meet your geographic preferences, requested dates, and per diem requirements.
  
• Book the selected property on your behalf upon your selection of the best option.
  
  
• Assist with local transportation arrangements,to ensure meeting attendees easily and conveniently reach the facility.
  
  
• Liaise between you and the facility on all details, including meeting space requirements, audiovisual needs, meal plans, snack breaks, banquets, and any entertainment or tour needs you may have. 
  
  
• Assist with billing details to ensure accuracy and help relieve you of this administrative requirement.
  
  
• You pay nothing for our services.  We are compensated by the hotels and event centers.

unplanned emergencies -
​last minute lodging for emergency response teams

emergency response lodging

• We locate hotels offering per diem, on extremely short notice, for Incident Management Teams and Emergency Responders who need short-term or long-term lodging. 
  
  
• Emergency responders know they can count on us to locate last minute accommodations.
  
  
• ​When firemen are dispatched to fight wildfires, or emergency personnel are deployed to address hurricanes and other natural disasters, Shores Destinations can come to the rescue when it comes to finding overnight accommodations. 
  
  
• Look to us for swift service in booking last minute rooms within established per diem rates.

a sampling of the cities where we've planned meetings... 

Atlanta | Dallas | Memphis | Nashville | Orlando | Tampa | New Orleans | Houston | St. Louis | Boston | New York | Washington DC | Charleston | Charlotte | Savannah | Jacksonville | Chicago | Seattle |   Minneapolis | Santa Fe | Los Angeles | Reno | Las Vegas | Birmingham | Kansas City | Milwaukee | San Antonio | Austin | Portland | Boise | Biloxi | Puerto Rico | Anchorage | Oklahoma City | Missoula | Denver | Phoenix | Tucson | San Diego | San Francisco | Las Cruces | and more

No Out of Pocket Cost

I have been using Shores Destinations since 2000 for meeting planning purposes.  Kathy has saved me many hours, which is a cost savings, by doing all the necessary leg work in locating meeting facilities, negotiating costs, then presenting the client a summary of the location/vendor possibilities.  Once a decision is made, she contacts the selected vendor to submit the contract for signature.  Kathy works strictly off commission from the vendors. The service Shores Destinations provides is truly a win-win situation for all concerned.  I never hesitate to recommend Shores Destinations when asked for a meeting planning provider. It has and continues to be a pleasure to work with Kathy.
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Carolyn Detwiler, Administrative Specialist
US Forest Service, Prescribed Fire Training Center   

Unmatched Customer Service

Thank you for your help in making our Sales Conference a hit! I have heard nothing but positive things on everything. As you know, this was the first year I have used a service such as yours, thinking I could handle everything on my own - which I did, but was so stressed out, I didn't know if I was coming or going. Thanks to you, this was the first year I was worry free and could actually enjoy the conference! You also did an outstanding job on saving us money on Airline tickets! From the beginning to end, you showed what "Unmatched Customer Service" was all about.
Thanks again. and I look forward to working with you on our next conference!

​Jodi Nordstrom
Giant Industries Arizona, Inc. 

Some of our customers

what they have to say ...
​

Right on the Money!

Ms. Shores was a tremendous help in securing the very best of conference facilities in Scottsdale, at an extremely competitive rate. She saved the group several thousands of dollars. Her guidance and follow-up service was a major factor in the success of our meeting.

​The Planning Committee was very lucky to be able to capitalize on the professional services of Ms Shores. Her advice on handling hotel, tour and other services was "right on the money". She was able to segregate the top locations and narrow our search to a few of the very best locations. Her negotiations and advice on rates secured a first class convention site at a very reasonable rate. She interfaced with the hotel and staff to make sure all of our needs were satisfied. Without her assistance we could not have had the success we did.

Planning Committee
American Society for Surface Mining and Reclamation

Independent Meeting Planner

I have worked with Kathy Shores for over 20 years and she is ​one of the most professional and thorough meeting planners I have had the pleasure to work with.

​She thoroughly researches every destination, market, hotels and obtains multiple proposals to get her clients the absolute best possible proposal, without adding any additional cost to the association or government agency.

[Independent planners like Kathy] not only save their clients numerous hours of work and frustration, but also there are absolutely no cost to the client because the hotels are paying the commissions based upon the prevailing federal per diem.

Ed Pulsifier
Vice President Sales and Marketing, Heritage Hotels and Resorts